WolfNote vs OneNote

Task Management

Structured tasks, not just checkboxes

OneNote gives you checkboxes and basic Outlook integration. WolfNote gives you a full project workspace — subtasks, estimated hours, start and end dates, assignees, section numbering, and filtering by person, date, or status.

✓ Subtasks with drag-to-nest and reorder
✓ Estimated hours per task (manual or AI)
✓ Assign tasks to team members
✓ Filter by assignee, date range, or status
✓ Section headers with auto-numbering
✓ AI converts meeting notes to task lists

Billing

Time tracking and invoicing built in

OneNote has no time tracking or billing features at all. WolfNote tracks hours per task with start/stop timers, calculates costs at per-user billing rates, filters uninvoiced time, and generates invoices with AI — all without leaving your notes.

✓ Start/stop timers with exact timestamps
✓ Per-user hourly billing rates
✓ Multi-currency support (GBP, USD, EUR, AUD, CAD)
✓ Filter uninvoiced tasks for next invoice
✓ Print billing reports with per-user breakdowns
✓ AI-generated invoices and timesheets

AI Documents

13 professional document types from your tasks

OneNote has Copilot for summarising and rewriting text. WolfNote generates complete professional documents — invoices, statements of work, project proposals, sprint summaries, risk assessments, meeting agendas, release notes, and more — directly from your task data.

✓ Invoices and timesheets with billing totals
✓ Statements of work with scope and deliverables
✓ Project proposals and status reports
✓ Sprint summaries and risk assessments
✓ Meeting agendas and resource allocation
✓ Filter by assignee or status before generating

Platform

Cross-platform without Microsoft 365

OneNote requires a Microsoft account and stores your data in OneDrive. WolfNote works in any modern browser, installs as a PWA for a native app experience, and keeps your data in an isolated, per-company database. No vendor lock-in, no ecosystem dependency.

✓ Works in Chrome, Firefox, Safari, Edge
✓ Install as a desktop PWA with offline support
✓ No Microsoft account required
✓ Isolated database per company
✓ Export to PDF, Word, HTML, Markdown, ODT
✓ Built with Rust for speed and reliability

Page Layout

Print-ready pages with real page sizes

Both OneNote and WolfNote offer page-based editing, but WolfNote adds proper page sizes (A4, Letter, Legal, A3), page breaks, a ruler with tab stops, 10 paper styles, and print-ready layout that produces clean PDFs. OneNote's infinite canvas can be hard to print predictably.

✓ A4, Letter, Legal, and A3 page sizes
✓ Page breaks with Ctrl+Enter
✓ Ruler with draggable margins and tab stops
✓ 10 paper styles: lined, graph, dot grid, Cornell, and more
✓ Shapes library with networking and flowchart elements
✓ Clean PDF output that matches what you see on screen

Migration

Import your OneNote notebooks

Switching is straightforward. Export your OneNote notebooks as HTML (OneNote desktop lets you export pages or sections), then import directly into WolfNote. Your formatting, headings, and lists come across cleanly. WolfNote also imports from Evernote, Notion, Google Keep, Joplin, Standard Notes, and Apple Notes.

✓ Export from OneNote as HTML
✓ Import HTML files directly into WolfNote
✓ Formatting, headings, and lists preserved
✓ Also imports from 7 other note-taking apps
✓ Plus Word, PDF, Excel and OpenDocument files
✓ Choose which folder to import into

Side by Side

Feature comparison

An honest look at what each tool offers. OneNote excels at free-form inking and Microsoft ecosystem integration. WolfNote excels at structured work, billing, and AI document generation.

Feature	WolfNote	OneNote
Notes & Editor
Rich text editing	Yes — bold, italic, headings, colours, highlighting, justification	Yes — full formatting with styles
Page sizes (A4, Letter, Legal)	Yes — A4, Letter, Legal, A3	Paper size for printing only
Drawing & pen tools	Yes — pen, highlighter, eraser, shapes	Yes — excellent inking, especially on Surface
Shapes library	Yes — networking, flowchart, charts, connectors	Basic shapes only
Templates	Yes — save any note as template, PDF backgrounds	Yes — built-in and custom templates
Tables	Yes — merge/split cells, borders, alignment	Yes — basic tables with Excel integration
Paper styles (lined, graph, dot grid)	Yes — 10 styles including Cornell and isometric	Rule lines option only
Page breaks	Yes — Ctrl+Enter with visible markers	No — infinite canvas model
Ruler & tab stops	Yes — cm/mm ruler with draggable margins	No
Code blocks	Yes — inline and multi-line	No native support
Task Management
Checkboxes / to-do tags	Yes	Yes — To Do tags
Subtasks with nesting	Yes — unlimited nesting, drag to reorder	No — flat checkboxes only
Time tracking per task	Yes — start/stop timers with timestamps	No
Assignees	Yes — assign to team members, filter by person	Outlook integration for flagging
Estimated hours	Yes — manual or AI-powered PERT estimates	No
Task filtering	Yes — by assignee, status, date range	Tag search only
AI notes-to-tasks conversion	Yes — paste any text, AI extracts tasks	No
Section headers with numbering	Yes — auto-numbered sections	No
Billing & Invoicing
Time tracking	Yes — per-task timers with exact timestamps	No
Per-user billing rates	Yes — different rate per team member	No
Multi-currency	Yes — GBP, USD, EUR, AUD, CAD	No
Invoice generation	Yes — AI-generated with billing totals	No
Invoice tracking	Yes — mark tasks as invoiced, filter uninvoiced	No
Print billing reports	Yes — with per-user cost breakdowns	No
AI Features
AI chat assistant	Yes — multi-turn with note context	Yes — Copilot integration
AI document generation	Yes — 13 types: invoices, SOW, proposals, reports, and more	Summarise and rewrite only
AI image generation	Yes	Yes — via Copilot
Notes-to-tasks AI	Yes — extracts tasks, assignees, and deadlines	No
Web search grounding	Yes — AI answers with live web results	Yes — Copilot web search
Multiple AI providers	Yes — Claude, Gemini, or local Ollama	No — Microsoft Copilot only
Bring your own API keys	Yes	No
Organisation
Folder hierarchy	Yes — unlimited nested folders with drag-and-drop	Yes — notebooks, sections, pages
Sharing	Yes — per-note or per-folder, read or edit	Yes — share notebooks via OneDrive
Search	Yes — full-text search with Ctrl+K	Yes — excellent search including handwriting OCR
3D knowledge graph	Yes — interactive graph of note connections	No
Colour-coded folders	Yes — 12 colour presets	Section colours only
Recycle bin	Yes — with folder restore	Yes — notebook recycle bin
Import & Export
Import from other note apps	Yes — Evernote, Notion, Google Keep, Joplin, Standard Notes, Apple Notes	Evernote import only
Import Word, PDF & Excel files	Yes — as editable notes and tables	Insert as printout image only
Import PDF as editable text	Yes — keeps fonts, colours and logos	No — printout image only
Export to Word, PDF, ODT, HTML, Markdown	Yes — 6 formats	PDF and Word export
Platform
Web app	Yes — any modern browser	Yes — OneNote for the web
Desktop app	Yes — PWA install	Yes — Windows, macOS
Mobile app	PWA (responsive)	Yes — iOS, Android
Tablet inking	Yes — pen and touch support	Yes — best-in-class on Surface
Account requirement	Email signup — no vendor dependency	Microsoft account required
Data storage	Isolated per-company database	OneDrive (shared with other Microsoft files)
Offline support	Yes — PWA with service worker	Yes — full offline in desktop app
Chrome extension	Yes — save any web page to WolfNote	Yes — OneNote Web Clipper
Pricing
Free tier	Yes — free forever for individuals	Yes — free with Microsoft account (5 GB OneDrive)
Paid plan	$37/month — unlimited users, all features	Microsoft 365: $6.99–$12.99/user/month
Per-user pricing	No — flat rate, unlimited users	Yes — cost scales with team size

Migration

Easy to switch from OneNote

WolfNote imports HTML files directly, which is how OneNote exports pages and sections.

1

Export from OneNote

In OneNote desktop, select File > Export and choose HTML format. You can export individual pages, sections, or entire notebooks.

2

Import into WolfNote

Open WolfNote, go to Settings > Import, select "OneNote (HTML)" as the source, and upload your exported files. Choose which folder to import into.

3

Start using tasks & billing

Your notes are ready. Now add task lists, start tracking time, assign work to your team, and generate invoices — things OneNote never did.