WolfNote Features — AI Notes, Tasks, Billing, Export & More

Hero Feature

Any notes to todo list — instantly

Paste meeting notes, study notes, project briefs, or any text and WolfNote's AI extracts every action item, assigns them to your team members, and sets deadlines. One click to turn a wall of text into an organised, trackable task list.

✓ Paste any notes, minutes, or text
✓ AI identifies tasks, owners, and deadlines
✓ Auto-matches names to registered users
✓ Creates a structured task list with sections
✓ Start tracking time immediately
✓ Works with Claude, Gemini, or local Ollama

How It Works

Three steps from meeting to action

1

Paste your transcript

Copy meeting notes, study notes, project briefs, or any text from any source. Paste directly into WolfNote's AI panel.

2

AI extracts the tasks

WolfNote identifies action items, groups them by topic, assigns @usernames, and adds deadlines. Review and edit if needed.

3

Track and bill

Start/stop timers on each task. Per-user hourly rates calculate costs automatically. Print billing reports for clients.

Project Scheduling

Interactive Gantt chart built in

See your entire project timeline at a glance. Estimated and actual time bars sit side by side so you can instantly spot tasks that ran over or finished early. Drag any bar to reschedule with 15-minute precision.

✓ AI estimates hours and schedules dates per user
✓ Drag bars to reschedule — snaps to 15-min increments
✓ Estimated vs actual bars on every task
✓ Zoom from project overview to hourly detail
✓ Section separators, weekend shading, today marker
✓ Multi-page print for wall-sized project charts

Task Views

Kanban board and burndown chart

Switch between list, Kanban board, and Gantt chart views with one click. The Kanban board groups tasks into To Do, In Progress, and Done columns with drag-and-drop. The burndown chart tracks actual vs ideal progress.

✓ Drag-and-drop Kanban with three columns
✓ Cards show hours, dates, subtasks, and assignees
✓ Filter by user across all views
✓ Burndown chart with actual vs ideal curves
✓ Estimated start/end dates with time on every task

Complete Feature List

Every feature, no tiers

Every company gets everything. No feature gates, no upsells.

AI & Automation

✨

Notes to Todos

Paste any text and AI extracts tasks with assignees, deadlines, and sections

💬

AI Chat Assistant

Multi-turn conversation with context, directly inside your notes

🌐

Web Search Grounding

AI answers with live web results and source citations

🔄

Multiple AI Providers

Claude, Google Gemini, or Ollama for fully offline local AI

📝

Insert AI into Notes

One click to insert any AI response directly into your note

🔒

Bring Your Own Keys

Use your own API keys or the server's fallback key

📋

AI Document Generation

13 document types from any task list, filtered by assignee or status

💰

AI Invoice / Timesheet

Invoices with per-user billing rates and auto invoice tracking

📈

AI Status Report

Progress reports with completed vs outstanding work and hours

📖

AI Project Proposal

Client-ready proposals with scope, deliverables, and investment

🏃

AI Sprint Summary

Retrospectives with velocity, estimation accuracy, and action items

⚠

AI Risk Assessment

Colour-coded risk register from unassigned tasks and scope gaps

📅

AI Meeting Agenda

Structured agendas grouped by assignee with time estimates

👥

AI Resource Allocation

Workload balance analysis across team members

📅

AI Timeline / Gantt

Visual timeline with phases, milestones, and critical path

🔢

AI Task Prioritization

Value vs effort matrix with quick wins and deprioritise recommendations

✅

AI Test Plan

Test cases, acceptance criteria, edge cases, and coverage matrix

🏁

AI Release Notes

User-facing release notes from completed tasks

🔁

AI Handoff Document

Comprehensive project transition documents for new teams

Notes & Editor

✎

Rich Text Editor

Bold, italic, underline, headings, colours, highlighting, and text justification (left, centre, right, justify)

▦

Tables

Insert and edit tables with a floating toolbar: add/delete rows and columns, merge/split cells, toggle borders, align text, set width

📏

Ruler, Tabs & Margins

Cm/mm ruler bar with clickable tab stops. Draggable margins. Tab key jumps to set stops. Margins and tabs saved per document

↕

Line Spacing

Single, 1.15, 1.5, double, 2.5, or triple — saved per document

</>

Code Blocks

Inline code and multi-line code blocks with monospace font

🔎

Find in Note

Ctrl+F search with highlighted matches and navigation

📋

Clean Paste

Auto-strips inline styles, colours, and fonts from pasted content

📄

Word & Character Count

Live count displayed below the toolbar

🔗

Note Linking

Clickable cross-references between notes

💾

Auto-Save

Saves every 3 seconds with live sync across tabs

📄

Page Breaks

Ctrl+Enter to insert, visible on screen, forces new page on print

🎨

Custom Page Colour

Cream, sepia, dark, or any custom colour with auto-contrast text

📦

Export

Export to PDF, HTML, Word (.docx), OpenDocument (.odt), Markdown, or plain text

Tasks & Billing

☑

Task Lists with Subtasks

Checkboxes, drag to reorder, nest with Tab, parent hours auto-total

👤

Assignees

Assign tasks to team members, filter by assignee

⏱

Time Tracking

Start/stop timers with exact timestamps per task

£

Billable Hours & Costs

Per-user rates, multi-currency (GBP, USD, EUR, AUD, CAD)

🖨

Print Billing Reports

Print with hours, costs, and totals per user

📅

Filter by User & Date

See tasks for a specific person or time period

🔀

Merge Task Lists

Combine two lists preserving all data

👁

Hide Completed

Toggle to focus on remaining tasks

↕

Drag to Reorder & Nest

Drag tasks and sections, Tab/Shift+Tab for indent

⏱

Estimated Hours

Manual or AI-powered estimates per task

📋

AI Statement of Works

SOW with scope, deliverables, timeline, and optional staging

✨

AI Estimated Hours

PERT-style AI estimation for all tasks without estimates. Choose to overwrite existing estimates, set a start date, and include/exclude weekends

📅

Estimated Start & End Dates

Per-task estimated start and end with datetime precision. AI auto-schedules tasks in series per assignee — different team members work in parallel

📊

Interactive Gantt Chart

Full-screen Gantt chart with estimated and actual bars side by side. Drag to reschedule — bars snap to 15-minute increments. Zoom from project overview down to hourly detail. Section separators, weekend shading, today marker, and assignee labels

🖨

Print Gantt Chart

Light-theme multi-page print. Choose pages wide and high to tile across A4 landscape sheets for wall-sized project charts

📋

Kanban Board

Drag-and-drop Kanban with To Do, In Progress, and Done columns. Cards show estimated hours, actual duration, estimated dates, subtasks, and assignees. Filter by user

📈

Burndown Chart

Visual burndown showing actual vs ideal progress based on estimated hours and completion dates

💰

Invoice Tracking

Mark tasks as invoiced, filter uninvoiced for next invoice

☑

Simple Checklist Mode

Hide time tracking, estimates, and billing per task list for a clean checklist view. Setting remembered per list

👤

Display Names & Totals

Per-user billing breakdown on printouts

🖨

Advanced Print & Export

Filter by user, date range, status. Print or export to Excel, CSV, or Word with section totals

📝

Convert to Note

Export a filtered task list as a formatted note with section headings and tables

Page Layout & Drawing

📄

Page-Based Editor

WYSIWYG with A4, Letter, Legal, or A3 page sizes

📝

10 Paper Styles

Lined, college ruled, wide ruled, graph (5mm & 2mm), dot grid (regular & fine), isometric, Cornell, and storyboard — drawn on the page and printed

🔎

Zoom Controls

30% to 200% with fit-to-width and keyboard shortcuts

✎

Pen & Highlighter

Freehand drawing with pen, highlighter, eraser, and line styles (solid, dashed, dotted)

■

Shapes Library

Networking (server, cloud, database, router, firewall), flowchart (process, decision, terminal), charts (bar, line, pie), and connectors. All shapes are grouped for move/resize/delete

▦

Snap to Grid

Toggle snap-to-grid with fine, medium, or coarse density for precise drawing

👁

Select, Move & Resize

Click drawings and shapes to move, resize, or delete them. Grouped shapes move as one

📝

Text Boxes

Drag-and-drop text boxes for form fill-in over templates

🖨

Print with Page Sizes

Paper styles, drawings, text boxes, and backgrounds all print correctly

Templates & Forms

📋

Note Templates

Save any note as a reusable template with one click

📄

PDF & Image Templates

Upload PDFs or images as backgrounds for digital form fill-in

👥

Shared Templates

Share templates with your entire team

Import, Web Clipping & PWA

📥

Import from 8 Providers

Evernote (.enex), Google Keep (Takeout), Notion (HTML/Markdown), OneNote (HTML), Joplin (.jex with images and folder structure), Standard Notes (JSON), Apple Notes (HTML), or generic files (.txt, .md, .html, .zip)

📝

Import Word & OpenDocument

Bring in Microsoft Word (.docx, .doc) and OpenDocument (.odt) files as fully editable notes — headings, lists, tables and formatting preserved

📄

Import PDF as Editable Text

PDFs are reconstructed as positioned, editable text boxes — keeping fonts, sizes, colours, background shading and embedded images and logos. Not a flat picture; edit the words straight away

📝

Free PDF Editor — No Adobe

Edit the text in an imported PDF, fill in forms, annotate with the pen, then export or print back to PDF. A free alternative to Adobe Acrobat for everyday edits — included on the free plan

📊

Import Excel & Spreadsheets

Excel (.xlsx, .xls) and OpenDocument spreadsheets (.ods) come in as editable tables

📁

Joplin Full Import

Imports folder structure, note content, and embedded images from .jex archives. Choose which folder to import into

🌐

Chrome Extension

Save any web page to WolfNote with one click. Install from Chrome Web Store

📱

Install as Desktop App

PWA with native app experience and offline support

👋

Welcome Wizard

Interactive guided tour of all features on first login. Re-enable from Settings any time

Organisation & Sharing

📁

Collapsible Folder Tree

Unlimited nested folders in a sidebar tree with expand/collapse. Drag-and-drop notes and folders to reorganise

🎨

Colour-Coded Folders

Click any folder icon to set a custom colour from 12 presets — visible in the sidebar and home view

🔁

Move Notes

Drag notes to folders in the sidebar, home view, or breadcrumbs

🗑

Recycle Bin with Folders

Deleted folders and their notes go to the recycle bin together and can be restored as a unit

🔍

Home Search

Search bar on the home screen filters folders and notes by name and content in real time

👥

Note & Folder Sharing

Share notes or entire folders with read-only or edit access per user

📈

3D Knowledge Graph

Interactive 3D graph of note connections, colour-coded by folder

🔍

Global Search

Ctrl+K quick search across all notes with full-text matching

Appearance & Experience

🎨

12 Themes

Dark, Light, Midnight, Forest, Amber, Obsidian, Carbon, Twilight, Arctic, Void, Deep Red, TTY

📷

Custom Avatars

Emoji or uploaded image, shown in sidebar and on shared notes

📱

Responsive Design

Desktop, tablet, and mobile with collapsible sidebar

Admin, Security & Deployment

🏢

Multi-Tenancy

Isolated database per company with complete data separation

👤

User Management

Admin panel for users, roles, password resets, and registration

🔐

Secure Auth

bcrypt hashing, JWT tokens, login by username or email

🔒

TLS / HTTPS

Auto Let's Encrypt detection, pure Rust TLS via rustls

⚡

Built with Rust

Memory-safe, high-performance, no garbage collection pauses

🛠

Fully Managed

We handle hosting, backups, updates, and security

Everything in WolfNote